Control
You decide.
Every dollar, its purpose, live. Reports shaped to your business — not a template someone else picked.
The AI Bookkeeping + Human CFO
Don’t Ignore Your Money Story. Read it, or write it.
-
Reps at
The spine of Vaulted OS
Do you know your organization’s spending story?
Clean books are not the goal. Knowing your next move is.
You want
- Clear Reporting
- Confident Decision Making
- Financial Peace of Mind
We do
- Bookkeeping
- Forecasting
- Tax Strategy
This is the goal.
One financial team. One place for all of it.
Learn from the rearview. Lead through the windshield.
The spine of Vaulted OS
Control + Confidence + Relief.
What everyone promises — and few deliver.
Confidence
Trust Plaid, trust Vaulted.
Your accounts connect through Plaid and sync themselves. Balances and transactions arrive on their own — nothing to export, nothing to key in.
Relief
The busywork is gone.
Drag in a statement, snap a receipt, forget about it. Vaulted OS extracts, matches, and categorizes automatically - and hands you your evenings back.
- Upload
- Auto Categorized
- Done
Control
Open it once.
It tells you what’s left.
One login, one screen. Everything you actually need to decide is already on it — and everything else, your bookkeeper already handled.
- Every balance, in one rail.
- This week’s cash in against cash out.
- The short list only you can settle.
Client view · Dashboard
Everything in this vault
- Dashboard (open)
Actions
- Messages
- Transactions
- Receipts
- Travel
Documents
- Files
- Statements
Reports
- Profit & Loss
- Balance Sheet
- Cash Flow
- Spending Analysis
- Chart of Accounts
- Settings
All accounts
4 accounts
Healthy
$29,570.47
- Checking Chase Checking account ending in 4417 Connected $22,184.30
- Savings Chase Savings account ending in 8802 Connected $12,500.00
- Credit Chase Credit Card account ending in 1147 Connected −$3,271.64
- Credit American Express Credit Card account ending in 3009 Manual −$1,842.19
Cash health · Stable
52-week low $12k Nov 2 - Nov 8
Cashflow insights
Current week
Jun 22-28
- Travel spend up 25% vs prior period
- Marriott Hotels looks unusual: $413, 2.4x prior average
Net cash flow
+$1,842
Cash in
$4,150
Cash out
$2,308
Needs you
What needs you now
The transactions and receipts your bookkeeper needs from you.
Transactions that need you
3 open
SQ *SWEETGREEN PHX
Jun 23
$18.75
AMZN MKTP US
Jun 22
$248.11
VIVINT SOLAR SPIFF
Jun 20
$150.00
Receipts that need you
3 open
Hilton Hotels
Jun 21
$268.15
United Airlines
Jun 19
$486.40
Uber
Jun 17
$42.30
This week
Cash in against cash out.
Cash health · Stable
52-week low $12k Nov 2 - Nov 8
Cashflow insights
Current week
Jun 22-28
- Travel spend up 25% vs prior period
- Marriott Hotels looks unusual: $413, 2.4x prior average
Net cash flow
+$1,842
Cash in
$4,150
Cash out
$2,308
Needs you
Focus on what matters now.
6left 2 minutes
418 handled for you this month
Needs you
What needs you now
The transactions and receipts your bookkeeper needs from you.
Transactions
3 open
SQ *SWEETGREEN PHX
Jun 23
$18.75
AMZN MKTP US
Jun 22
$248.11
VIVINT SOLAR SPIFF
Jun 20
$150.00
Receipts
3 open
Hilton Hotels
Jun 21
$268.15
United Airlines
Jun 19
$486.40
Uber
Jun 17
$42.30
Snap it
Text a receipt. It files itself.
No app to open, no portal to log into. Photograph it, send it, and it lands on the right transaction in the right account.
-
Snap it
-
Send it
VaultedToday 9:38 AM
Delivered
Got it — Starbucks, $6.26. ☕️We’ll match it to the transaction on your account as soon as it posts.
It’s filed
- Arrived
- By text · 9:38 AM
- Read as
- Starbucks · $6.26
Chase Checking ••4417
Jun 1 – Jun 3
| Date | Description | Amount | Receipt |
|---|---|---|---|
| Jun 3 | Starbucks Receipt attached · Filed under Meals & Coffee | −$6.26 | Attached |
| Jun 3 | Shell #2210 | −$41.80 | No receipt |
| Jun 2 | Adobe Creative Cloud | −$59.99 | No receipt |
| Jun 2 | Stripe payout | +$1,204.50 | Not applicable |
| Jun 1 | Whole Foods Market | −$128.44 | No receipt |
| Jun 1 | Delta Air Lines | −$412.60 | No receipt |
Nothing else for you to do.
Relief
Effortless
reconciliation.
Forget about sending documents. Connect the account once and Plaid keeps every statement coming, every month.
Two ways in
Reconciled — so the reports tie out.
Statement coverage
All accounts · 2026
100% Complete
All caught up. Your bookkeeper has everything they need.
| Account | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Chase Checking••4417 | Reconciled | Reconciled | Reconciled | Reconciled | Pending reconciliation | Not issued yet | Not yet due | Not yet due | Not yet due | Not yet due | Not yet due | Not yet due |
| Chase Savings••8802 | Reconciled | Reconciled | Reconciled | Reconciled | Pending reconciliation | Not issued yet | Not yet due | Not yet due | Not yet due | Not yet due | Not yet due | Not yet due |
| Chase Credit Card••1147 | Reconciled | Reconciled | Reconciled | Reconciled | Pending reconciliation | Not issued yet | Not yet due | Not yet due | Not yet due | Not yet due | Not yet due | Not yet due |
| American Express Credit Card••3009 | Reconciled | Reconciled | Reconciled | Reconciled | Pending reconciliation | Not issued yet | Not yet due | Not yet due | Not yet due | Not yet due | Not yet due | Not yet due |
- Pending reconciliation
- Reconciled
Spending analysis
See where the money actually went.
A statement lists transactions. This ranks them — biggest category first, this period against the last, six months side by side — so the story shows up before you go looking for it.
Where it went · Jan – Jun 2026
Travel led at 41%
Your top 3 categories are 75% of all spend.
- Travel 41.2% · 96 txns
- Vehicle Expenses 19.4% · 74 txns
- Meals and Entertainment 14.1% · 118 txns
- Software Subscriptions - Monthly 7.5% · 42 txns
- Advertising and Marketing 5.2% · 19 txns
- Other (6 categories) 12.7% · 79 txns
$42,380
11 categories
Jan – Jun 2026 · 428 transactions
Spending over time
Monthly spending · Jan 1, 2026 – Jun 30, 2026
Monthly totals for Jan – Jun 2026: January $5,890; February $6,240; March $7,350; April $6,940; May $7,612; June $8,348. Six months total $42,380, an average of $7,063.33 a month. Each month's bar is stacked by category in the order Travel, Vehicle Expenses, Meals and Entertainment, Software Subscriptions - Monthly, Advertising and Marketing, then Other; the category totals are listed under "Where the money went" below.
- Travel
- Vehicle Expenses
- Meals and Entertainment
- Software Subscriptions - Monthly
- Advertising and Marketing
- Other
- Total trend
Where the money went
Category composition by total spend
-
Travel
$17,452.00
+$3,512.00
41.2% of total spend
-
Vehicle Expenses
$8,223.00
+$813.00
19.4% of total spend
-
Meals and Entertainment
$5,976.00
+$686.00
14.1% of total spend
-
Software Subscriptions - Monthly
$3,168.00
No change
7.5% of total spend
-
Advertising and Marketing
$2,190.00
+$785.00
5.2% of total spend
The real Spending Analysis report. Jan – Jun 2026, sample data. In the app the recap deck runs six slides; this is the third. Filters and the date range open a picker, View by switches the buckets between Auto, Week and Month, and Export writes a CSV or a PDF. Here they are a still — every figure on screen is live text, not a screenshot.
Where did it go?
Every category ranked, with its share of the whole. Three of them are three quarters of your year — visible in one look.
What changed?
Every line priced against the six months before it, in dollars. Travel is $3,512 heavier — a 25% jump a transaction list would never show you.
Is it trending?
Six months of spend with the running average drawn across it. When a month clears that line you know before the quarter closes.
On the road
Two dates. One sentence. Vaulted finds the trip.
You are on the road most weeks. Two dates is all Vaulted needs.
- Mark the departure and the return. Say what the trip was for.
- Vaulted reads the real card and bank activity in that window.
- It hands back the flight, the hotel, the fuel and the meals — each with the reason it was picked.
- Keep what belonged to the trip. Clear what didn’t.
February
March
- Phoenix territory ride-along Mar 3 to March 7, 2026, Phoenix, Arizona
April
- Vivint national sales summit Apr 14 to April 17, 2026, Provo, Utah
May
- Tucson install week May 11 to May 15, 2026, Tucson, Arizona
June
- Denver expansion scout Jun 22 to June 26, 2026, Denver, Colorado
July
- Albuquerque market visit Jul 13 to July 16, 2026, Albuquerque, New Mexico
In Progress
Business Purpose
Scouting new install territory and meeting two regional dealers about a Q4 partnership.
Schedule
- Dates
- –
- Duration
- 5 days
- Destination
- Denver, CO
Trip Expenses
Suggested trip expenses (4)
Review before linking
-
$412.80
Marriott Hotels
-
$384.20
Delta Air Lines
-
$71.05
Chevron
-
$18.75
Sweetgreen
Legacy meets future
Timeless wisdom.
Modern financial leadership.
This is a bookkeeping, CFO and tax strategy team of real humans, using custom software to deliver exceptional results.
Why Vaulted vs whatever you do now
Service over software
Software makes you work. Vaulted does it for you.
Not a subscription. A team of professionals who help you grow.
| JOB TO BE DONE | Vaulted OS TEAM | Software Only |
|---|---|---|
| Automatic categorization | Included. AI engine, rules-first | Not included. Mostly manual |
| Receipt matching | Included. Auto-match + confidence | Not included. Separate app |
| Statement extraction | Included. Drag, drop, reconciled | Not included. Manual entry / CSV |
| Built-in CFO reports | Included. P&L, BS, cash-flow forecast | Not included. Add-ons / spreadsheets |
| Multi-entity oversight | Included. One vault, consolidated | Not included. Separate files |
| Human-in-the-loop review | Included. Audit trail on every post | Not included. Varies |
| Modern, calm UX | Included. Built this decade | Not included. Legacy interface |
Comparison reflects common software workflows with typical add-ons.
FAQ
Questions, answered.
Most owners aren’t attached to QuickBooks — they’re attached to knowing where they stand. Keep it and we take accountant access and keep it current. Drop it and we bring your history across. Either way, you’re not the one doing it.
It drafts. It never decides. The AI proposes every entry and someone on our team reviews it — weekly, often daily. You’re not waiting for month-end to find out.
Usually the better question. Under roughly $40M in revenue, most owners are covered by an enrolled agent for tax and a real CFO for the decisions. We bring the CFO and introduce the tax professional.
You take a picture and text it. That’s the whole thing. It lands in your vault, gets read, and matches itself to the transaction — usually before you’ve left the parking lot.
Travel is where deductions quietly go missing. Each trip stays its own record, so dates, receipts, and charges stay attached to it — then your bookkeeper works out the per diem and substantiates it. Done before anyone asks.
Yes — every business, property, or client gets its own vault, plus one roll-up view across all of them.
Close the books. Open your opportunities.
See the team run in your business. Bring your messiest month — it’s the fastest way to see what this does.